E-Reads has learned that at a specially convened board meeting of the Romance Writers of America, the organization reaffirmed its stand against allocating conference space to publishers promulgating subsidized, vanity or similar self-publication programs.

After a controversy erupted last fall about granting permission for conference space to a publisher that had recently announced formation of a self-publication venture for romance authors, RWA formed a task force to evaluate the emerging publication landscape, review definitions and recommend options. These options are limited by the organization’s non-profit charter, which some officers feared might be compromised by permitting subsidy publishers a seat at the table.

Fiduciary obligations notwithstanding, there were strong moral grounds for RWA’s opposition, some of it bordering on outrage. Those sentiments were supported by the Mystery Writers of America and the Science Fiction Writers of America.

Though the task force and RWA board deliberated diligently and judiciously they were under some pressure to clarify their position in view of the impending annual conference taking place in Nashville in July, where the publisher in question and possibly others in the self-publication field need to know their status. Also, it was incumbent on the board to clarify whether self-published books qualified for RWA’s prestigious Rita awards.

The task force modified or expanded some definitions but RWA’s fundamental position is unchanged.

Michelle Monkou, the organization’s president, announced its findings thus:”RWA will extend invitations to a wide pool of publishers. Invitees may only represent their non-subsidy/non-vanity publishing programs (imprints, divisions, or lines) at RWA’s conference. Space for spotlights, workshops, and booksignings will be allocated to lines, imprints, or divisions that best meet the requirements for ‘Qualifying Markets’. This new process of evaluation will likely increase opportunities for small presses and e-presses that previously have been excluded.

“The potentially broader array of publishing companies present at RWA’s national conference in no way signals a change in our mission or core values. RWA has no intent to tell publishers how to conduct their business, but as a professional writers’ association, RWA stands firmly against any attempts to directly solicit RWA members to pursue vanity/subsidy publishing or other author-financed forms of publication. Members can be assured that publishers and agents allowed to participate at our national conference will have met this criterion.”

It is notable that the name of the publisher that started the fracas was not specified in Ms. Monkou’s memo (you can refresh your memory here), but we hope that the underlying message is that the parties have reached an accommodation that will enable the Nashville conference to proceed without distraction.

Richard Curtis

Russell Davis, President of Science Fiction Writers of America, has issued the following statement on the ever-widening controversy surrounding Harlequin Enterprises’ launch of a self-publication website. Here’s the essence:

“Until such time as Harlequin changes course, and returns to a model of legitimately working with authors instead of charging authors for publishing services, SFWA has no choice but to be absolutely clear that NO titles from ANY Harlequin imprint will be counted as qualifying for membership in SFWA. Further, Harlequin should be on notice that while the rules of our annual Nebula Award do not expressly prohibit self-published titles from winning, it is highly unlikely that our membership would ever nominate or vote for a work that was published in this manner.”

Full statement below.

We haven’t heard from the Western Writers of America…yet.
Richard Curtis
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SFWA Statement on Harlequin’s self-publishing imprint

November, 2009, Harlequin Enterprises, Ltd. announced the launch of a new imprint, Harlequin Horizons, for aspiring romance authors. Under normal circumstances, the addition of a new imprint by a major house would be cause for celebration in the professional writing community. Unfortunately, these are not normal circumstances. Harlequin Horizons is a joint venture with Author Solutions, and it is a vanity/subsidy press that relies upon payments and income from aspiring writers to earn profit, rather than sales of books to actual readers.

The Science Fiction and Fantasy Writers of America, Inc. (SFWA) finds it extremely disappointing that Harlequin has chosen to launch an imprint whose sole purpose appears to be the enrichment of the corporate coffers at the expense of aspiring writers. According to their website, “Now with Harlequin Horizons, more writers have the opportunity to enter the market, hone their skills and achieve the goals that burn in their hearts.”

SFWA calls on Harlequin to openly acknowledge that Harlequin Horizon titles will not be distributed to brick-and-mortar bookstores, thus ensuring that the titles will not be breaking into the real fiction market. SFWA also asks that Harlequin acknowledge that the imprint does not represent a genuine opportunity for aspiring authors to hone their skills, as no editor will be vetting or working on the manuscripts. Further, SFWA believes that work published with Harlequin Horizons may injure writing careers by associating authors’ names with small sales levels reflected by the imprint’s lack of distribution, as well as its emphasis upon income received from writers and not readers. SFWA supports the fundamental principle that writers should be paid for their work, and even those who aspire to professional status and payment ought not to be charged for the privilege of having those aspirations.

Until such time as Harlequin changes course, and returns to a model of legitimately working with authors instead of charging authors for publishing services, SFWA has no choice but to be absolutely clear that NO titles from ANY Harlequin imprint will be counted as qualifying for membership in SFWA. Further, Harlequin should be on notice that while the rules of our annual Nebula Award do not expressly prohibit self-published titles from winning, it is highly unlikely that our membership would ever nominate or vote for a work that was published in this manner.

Already the world’s largest romance publisher, Harlequin should know better than anyone else in the industry the importance of treating authors professionally and with the respect due the craft; Harlequin should have the internal fortitude to resist the lure of easy money taken from aspiring authors who want only to see their work professionally published and may be tempted to believe that this is a legitimate avenue towards those goals.

SFWA does not believe that changing the name of the imprint, or in some other way attempting to disguise the relationship to Harlequin, changes the intention, and calls on Harlequin to do the right thing by immediately discontinuing this imprint and returning to doing business as an advance and royalty paying publisher.

For the Board of Directors,
Russell Davis
President
SFWA, Inc.

Romance fiction icon Nora Roberts weighed in on the soon-to-be-name-changed Harlequin Horizons controversy, in a comment on the Smart Bitches, Trashy Books website. Ms. Roberts is scheduled to be the keynote speaker at next summer’s Romance Writers of America national conference. Harlequin publishes many of her books, so we’ll be all ears for that speech!

Richard Curtis
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Nora Roberts said on…11.19.09 at 03:40 AM

~Professional” authors are already paying for packaging, editorial, promotion and admin (copyright and such) through the rather huge chunk the publishers take from the revenue pile. FACT: The author gets what… 6 – 8% of the take? That means the traditional publisher gets 92 -94%.~

Just no.

When a publisher BUYS the rights to your book, they PAY you an advance on royalties. You do not PAY them. You get a check for the SALE of your rights. You have sold your book, you have not paid to have your book published.

The publisher then shells out the money for all the areas of publication, invests considerable time and money into that publication as it has bought the book and paid the author an advance on royalties. When the book is published, the author will receive more money when that advance earns off. The author does not pay, but is paid.

In addition to getting a check rather than giving one, the author receives the support, experience, muscle, editorial input, etc, etc, from the publisher.

Vanity press is called vanity for a reason. You’re paying for your ego. That’s fine, dealer’s choice.

But it’s a different matter when a big brand publisher uses its name and its resources to sell this as dream fulfillment, advertises it as such while trying to claim it’s not really their brand being used to make money on mss they’ve rejected as not worthy of that brand in the first place.

Donna Hayes, Publisher and CEO of Harlequin Enterprises, issued a statement today expressing disappointment that Romance Writers of America went to its membership over the Horizons self-publishing issue, rather than “allowing Harlequin to respond or engage in a discussion about it with the RWA board” Ms. Hayes reminded us of the many and abundant ways Harlequin has supported RWA over the years. And, finally, she announced that “we are changing the name of the self-publishing company from Harlequin Horizons to a designation that will not refer to Harlequin in any way. We will initiate this process immediately.”

Ms. Hayes concluded by saying, “We hope this allays the fears many of you have communicated to us.” Whether it does or not, Harlequin now has another fire to put out: Mystery Writers of America. See MWA’s statement published earlier today.
RC

Below, the full text of Donna Hayes’ statement:
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Harlequin was very surprised and dismayed to receive notice late yesterday that the RWA has decided that Harlequin is no longer eligible for RWA-provided conference resources. We were even more surprised to discover that the RWA sent a notice to its membership announcing this decision, before allowing Harlequin to respond or engage in a discussion about it with the RWA board.

Harlequin has been a significant supporter of the RWA for many years in several ways, including:

• financial sponsorships at the annual conference

• sending editors to the national and regional chapter conferences throughout the year to meet with and advise aspiring authors and participate in panel discussions on writing

• celebrating our authors, most of whom are RWA members, annually with the largest publisher party at the conference.

It is disappointing that the RWA has not recognized that publishing models have and will continue to change. As a leading publisher of women’s fiction in a rapidly changing environment, Harlequin’s intention is to provide authors access to all publishing opportunities, traditional or otherwise.

Most importantly, however, we have heard the concerns that you, our authors, have expressed regarding the potential confusion between this venture and our traditional business. As such, we are changing the name of the self-publishing company from Harlequin Horizons to a designation that will not refer to Harlequin in any way. We will initiate this process immediately. We hope this allays the fears many of you have communicated to us.

We are committed to connecting with our authors and aspiring authors in a significant way and encourage you to continue to share your thoughts with us.

Sincerely
Donna Hayes
Publisher and Chief Executive Officer
Harlequin Enterprises Limited

This just received from Mystery Writers of America
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MWA Statement Regarding Harlequin
Recently, Harlequin Enterprises launched two new business ventures aimed at aspiring writers, the Harlequin Horizons self-publishing program and the eHarlequin Manuscript Critique service (aka “Learn to Write”), both of which are widely promoted on its website and embedded in the manuscript submission guidelines for all of its imprints.

Mystery Writers of America (MWA) is deeply concerned about the troubling conflict-of-interest issues created by these ventures, particularly the potentially misleading way they are marketed to aspiring writers on the Harlequin website.

It is common for disreputable publishers to try to profit from aspiring writers by steering them to their own for-pay editorial, marketing, and publishing services. The implication is that by paying for those services, the writer is more likely to sell his manuscript to the publisher. Harlequin recommends the “eHarlequin Manuscript Critique Service” in the text of its manuscript submission guidelines for all of its imprints and include a link to “Harlequin Horizons,” its new self-publishing arm, without any indication that these are advertisements.

That, coupled with the fact that these businesses share the Harlequin name, may mislead writers into believing they can enhance their chances of being published by Harlequin by paying for these services. Offering these services violates long-standing MWA rules for inclusion on our Approved Publishers List.

On November 9, Mystery Writers of America sent a letter to Harlequin about the “eHarlequin Manuscript Critique Service,” notifying Harlequin that it is in violation of our rules and suggesting steps that Harlequin could take to remain on our Approved Publishers list. The steps outlined at that time included removing mention of this for-pay service entirely from its manuscript submission guidelines, clearly identifying any mention of this program as paid advertisement, and, adding prominent disclaimers that this venture was totally unaffiliated with the editorial side of Harlequin, and that paying for this service is not a factor in the consideration of manuscripts. Since that letter went out, Harlequin has launched “Harlequin Horizons,” a self-publishing program.

MWA’s November 9 letter asks that Harlequin respond to our concerns and recommendations by December 15. We look forward to receiving their response and working with them to protect the interests of aspiring writers. If MWA and Harlequin are unable to reach an agreement, MWA will take appropriate action which may include removing Harlequin from the list of MWA approved publishers, declining future membership applications from authors published by Harlequin and declaring that books published by Harlequin will not be eligible for the Edgar Awards.

We are taking this action because we believe it is vitally important to alert our members of unethical and predatory publishing practices that take advantage of their desire to be published. We respect Harlequin and its authors and hope the company will take the appropriate corrective measures.

This e-bulletin was prepared by Margery Flax on behalf of MWA’s National Board of Directors.

In our coverage of the friction between Harlequin and Romance Writers of America (New Harlequin Venture Doesn’t Pass Romance Writers of America Smell Test) we may have given the impression that both of the recently announced initiatives, Carina and Horizons, are self-publishing enterprises. Angela James, Executive Editor of Carina Press, has informed us that “Carina and Horizons are two separate entities and Carina is not affiliated in any way with self-publishing. We [Carina] differ from the traditional model in two ways: our books go digital-first and rather than paying advances we pay larger royalties. But Carina is not a self-publishing enterprise and I’d hate for anyone reading your post to think it was.”

We’re happy to set the record straight and apologize for any misimpression we may have communicated. And while we’re at we do want to express our hope that Harlequin and RWA will find a path back to the harmony that has characterized their relationship for decades.

We also take this opportunity to reiterate our welcome to Carina Press and wishes for its success.

Richard Curtis

If you felt the earth move under your feet today, you may have been experiencing the shock of a clash between two formidable forces in the romance field, Harlequin and Romance Writers of America. The stress in their longstanding and mutually beneficial alliance, has opened a fissure extending to Nashville, where next summer’s annual RWA conference is scheduled to take place.

Here’s the background:

Last week Harlequin Enterprises Limited, the world’s foremost romance publisher, announced the formation of all-digital-all-the-the time romance publisher Carina Press, and a self-publication program, Harlequin Horizons. The latter was created to operate independently of Harlequin’s traditional publishing businesses, and a key element is self-published books. “We expect to discover new authors and unique voices that may not be able to find homes in traditional publishing houses,” said Donna Hayes, CEO and Publisher of Harlequin Enterprises. In a subsequent press release Harlequin stated that “the books self-published through Harlequin Horizons will NOT be branded Harlequin, nor will they be distributed by Harlequin or appear in stores next to your books.”

The self-publication aspect of Horizons did not sit well with the Romance Writers of America brass, not because self-published authors and subsidy publishers are unwelcome under RWA’s capacious tent. But, rather, because it is RWA policy to deny conference resources to publishers that do not qualify under its definition of legitimacy.

“RWA allocates select conference resources to non-subsidy/non-vanity presses that meet the eligibility requirements to obtain those resources,” RWA president Michelle Monkou stated today. “Eligible publishers are provided free meeting space for book signings, are given the opportunity to hold editor appointments, and are allowed to offer spotlights on their programs.”

That leaves Harlequin Horizons out. The decision does not affect Harlequin Enterprises’ core publishing imprints, nor does it mean the Horizons editorial staff will be unable to attend. It just means they won’t have a seat at the official table. But RWA’s ukase may certainly affect the warm and mutually profitable relationship between these organizations. Harlequin’s support is vital to the success of the annual bash, which is capped by Harlequin’s blowout party featuring sinful pastries, an unstanched flow of liquid refreshment, and boisterous disco dancing.

Romance publishing constitutes about 25% of all trade book revenue, so the two sisters had better patch things up before July. See y’all in Nashville. Maybe.

Below is the text of RWA’s position statement. Click here for Harlequin’s detailed explanation and FAQs about the Horizons program.

RC
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RWA Alert: RWA Responds to Harlequin Horizons

Dear Members:

Romance Writers of America was informed of the new venture between Harlequin Enterprises and ASI Solutions to form Harlequin Horizons, a vanity/subsidy press. Many of you have asked the organization to state its position regarding this new development. As a matter of policy, we do not endorse any publisher’s business model. Our mission is the advancement of the professional interests of career-focused romance writers.

One of your member benefits is the annual National Conference. RWA allocates select conference resources to non-subsidy/non-vanity presses that meet the eligibility requirements to obtain those resources. Eligible publishers are provided free meeting space for book signings, are given the opportunity to hold editor appointments, and are allowed to offer spotlights on their programs.

With the launch of Harlequin Horizons, Harlequin Enterprises no longer meets the requirements to be eligible for RWA-provided conference resources. This does not mean that Harlequin Enterprises cannot attend the conference. Like all non-eligible publishers, they are welcome to attend. However, as a non-eligible publisher, they would fund their own conference fees and they would not be provided with conference resources by RWA to publicize or promote the company or its imprints.

Sometimes the wind of change comes swiftly and unexpectedly, leaving an unsettled feeling. RWA takes its role as advocate for its members seriously. The Board is working diligently to address the impact of recent developments on all of RWA’s members.

We invite you to attend the annual conference on July 28 – 31, 2010 in Nashville, TN, as we celebrate 30 years of success with keynote speaker Nora Roberts, special luncheon speaker Jayne Ann Krentz, librarian speaker Sherrilyn Kenyon, and awards ceremony emcee Sabrina Jeffries. Please refer to the RWA Web site for conference registration information in late January 2010.

Looking forward to seeing you at the Gaylord Opryland!

Michelle Monkou
RWA President